Outside Practice other than Consultancy and Investigational Work
P696/OP2 Regulations Governing Outside Practice (which is not classified as Consultancy and Investigational Work) General
Regulations Governing Outside Practice
(which is not classified as Consultancy and Investigational Work)
Staff members are advised that it is always prudent to consult their Head of Department/Office in the first instance prior to undertaking any kind of outside work, whether paid (in cash or in kind) or unpaid, and that due consideration should be given to the following general principles:
Types of Outside Practice (which is not classified as Consultancy and Investigational Work)
2. In general terms, outside practice could be broadly categorised into the following two groups:
3. In the case of the provision of occasional professional advice or service through invitation; occasional lectures, and acting as external examiners as a form of mutual assistance among sister institutions; authorship of books; and occasional broadcasting, television talks and journalism, these will not be regarded as outside practice, provided that there is no formal act of employment nor remuneration involved. The same principle applies to staff providing occasional professional service, teaching or advice to another department or office within the University as a form of mutual assistance.
4. In respect of any kind of outside practice which has not been mentioned in the preceding paragraphs, such as voluntary service, investment in private companies, acting as directors and/or advisers for profit-making and/or non-profit making organisations, etc., the general principles of the promulgated Regulations will still apply. Staff members are advised to consider conscientiously in every case if the outside work involved, whether paid or unpaid, will affect their work performance at the University and cause actual or potential conflict with the University. Staff members are also advised to inform their Head of Department/Office of their outside involvement and to seek their advice on whether any official approval is needed whenever in doubt.
Application Procedures for Approval to undertake Outside Practice
5. Applications for approval to undertake outside practice should be made to the Dean of Faculty/School via the Head of Department in the case of teaching staff; and the Head of Office in the case of non-teaching staff. The staff member concerned should complete the appropriate form and forward his/her application to the appropriate approving authority, together with written document/letter of appointment from the employing institution/organization indicating the nature of work to be involved, the number of working hours per week/month expected, and the remuneration to be received.
Criteria for Approving Outside Practice
6. In considering applications from staff members concerned to undertake outside practice which is not classified as consultancy and investigational work, the Deans/Heads of Offices are advised to take the following factors into consideration:
7. Staff who have been granted approval to undertake outside work are advised that: (a) they are acting as individuals in undertaking the proposed outside work and not on behalf of the University and the University shall accept no responsibility for opinion or advice given in this respect; and (b) it is their responsibility to ensure that the University be properly reimbursed for all the costs incurred in the use of University equipment and facilities, if any.
8. Deans/Heads of Offices are requested to provide copies of the approval letter and information supplied by the staff member to the Personnel Office for record and to the President & Vice-Chancellor for information.